Organisation : The Electoral Office of Northern Ireland
Facility : Update Electoral Register
Country : Northern Ireland
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Updating Electoral Register :
** The electoral register is updated by continuous registration throughout the year.
** Applicants submit a registration form to add their name to the register or update their details and electors are removed from the register if they no longer fulfil the registration requirements.
Related : Electoral Office of Northern Ireland Special Category Registration : www.electionin.org/1636.html
** The Chief Electoral Officer can require certain public authorities to provide him with information to enable him to ensure the register is as accurate and comprehensive as possible.
** The authorities that provide information and the information they provide is detailed below.
Business Services Organisation (BSO) :
The BSO holds patient information from medical professionals such as doctors, dentists and opticians. When a person notifies one of these about a change of address this information is forwarded to the Electoral Office. We will then write to the person advising them to update their details on the register. A registration form will be enclosed with the letter.
Note: medical information is not provided to the Electoral Office.
Department for Work and Pensions (DWP) :
Every registration application is checked against the DWP database as a way of confirming the applicant’s identity. If the person’s identity can be verified in this way they will not need to provide documents to support their registration application.
District councils :
We receive information from councils about properties and changes to the use of properties (e.g. if a commercial property is now used for residential purposes).
Registrar General for Northern Ireland :
The Registrar provides information about births, deaths, marriages and civil partnerships.
Secondary schools and further education :
colleges in Northern Ireland Secondary schools and colleges provide information about their students to allow us to carry out the annual schools imitative, when Electoral Office staff visit schools and colleges to register students and take applications for electoral identity cards.
** If the Chief Electoral Officer considers that the register is no longer accurate or complete, he can recommend to the Secretary of State that a canvass of electors be carried out to update the register.
** During a canvass hundreds of Canvassers visit households throughout Northern Ireland to deliver and collect registration forms.
** These registration forms are then used to compile a new electoral register.
** The last canvass was carried out in 2013.
Inspection of the Marked Register in Person :
Any person may make a request to the Chief Electoral Officer to inspect a copy of the marked register.
The request must be made in writing and must specify:
** the area to be inspected;
** the purposes for which the information will be used;
** the reason why inspection of the full register would not meet the needs of the requestor;
** the name of the person who will make the inspection;
** the date on which they wish to make the inspection; and
** whether they would prefer to inspect a copy of the marked register in printed or data form.
Inspection of the marked Register is carried out under supervision. A person inspecting the marked register may not make copies of any part of it or record any information contained in it except by hand-written notes.
Register to vote/ change address/ change name :
** To register to vote, update your address or name – print off the form below, complete and sign it, then return it to your Area Office.
** Please read the guidance notes before completing the form.
** The deadline for registering to vote or updating your details on the register for the EU Referendum on 23 June 2016 is 7 June.
** Note the legislation relating to alterations to the register in the period before an election is different and the registration officer can require prescribed documentary evidence to support the information you give on the registration form.
** If required this must be submitted by 13 June 2016.
** The registration form can also be used to apply for an Electoral Identity Card.
** Visit the Electoral Identity Card page for details of how to apply.
** To obtain this form in a range of different languages visit the Forms in other languages page.
** The form is also available in Braille, audio or large print formats upon request.