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Elections & Boundaries Commission Deed Poll : Trinidad & Tobago

Organisation : Elections & Boundaries Commission
Facility : Deed Poll
Country : Trinidad and Tobago

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Deed Poll :
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Deed Poll :

A Deed Poll is a legal document – not a certificate. It is a form of legal contract but it differs from legal contracts between two or more parties in that it only concerns one person (and it is only signed by that person in the presence of a witness).

Related : Elections & Boundaries Commission Trinidad & Tobago National ID Card Registration :

A Deed Poll legally binds the person who signs it to a particular course of action as detailed on the Deed Poll document.

Although Deed Poll documents are used for various purposes relating to an individual or a company legally committing themselves to doing something, they have one generally accepted meaning and usage and that is for officially recognising a change of name. However, the correct legal name for a deed that has been drawn up to change someone’s name is a called a Protocol of Deeds but more commonly known as a Deed Poll.
A Deed Poll for a change of name contains three declarations and by executing the Deed Poll (signing, dating and having your signing witnessed) you are legally committing yourself to :
** Abandoning the use of your former name;
** Using your new name only at all times;
** Requiring all persons to address you by your new name only.

Importantly, our Deed Poll documents carry our official seal, so there is no question about their authenticity.
In summary, a Deed Poll issued by us will provide you with documentary evidence that you have changed your name, enabling you to get all your official documents and records changed to your new name.

Process of Deeming Electors :
Following verification, all registered persons who attain the age of 18yrs are placed on the voters list. i.e their status is changed to ‘ACTIVE’

The following is the process of deeming electors :
1. Persons can be requested from age 15yrs – persons between the ages of 15-17yrs are ‘non-electors’ and appear as Age Pending on the EBC’S database.
2. All registered persons who attain the age of 18yrs are field checked to verify whether they still reside at the given address, The House #, Street name and Polling Division are verified – the person can now be placed on the voters list. i.e the status is changed to ‘ACTIVE’

3. Persons who no longer reside at the given address are notified in writing (an enquiry as to address – Form34 is sent). Such persons will be required to visit the Registration Area Office for their area and complete a change of address from (FORM 22). A field check is done at the new address and if found to be valid the name is placed on the List.

4. Commonwealth citizens can also deemed electors. A Commonwealth Citizen must reside at the given address for at least 1year from the date residence was granted (appearing on the Residential Certificate). A field check is done – once valid the status is changed from Non-Elector to ACTIVE. Commonwealth Citizens over the age of 18years who have not met the 1year residence qualification to go on the List of Electors are referred to as ‘Adult Non-Elector’.

5. Citizens of Trinidad and Tobago who at the time of registration did not meet the 2-month address qualification would also have been registered as ‘Adult Non-Elector’. When they have resided at the given address for two months a field check is done and once they are found to be still residing at the given address they are placed on the voter’s list i.e. the status is changed to ‘ACTIVE’.

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